Stop Speaker Chaos, Start Scaling Your Summit: My Secret Weapon

Running your own business is exhilarating, but let’s be honest, wearing all the hats – CEO, marketing guru, and chief organizer – can leave you feeling like you’re constantly putting out fires. Especially when you’re trying to leverage the incredible power of collaboration through events like online summits.

Imagine this: You’ve curated a rockstar lineup of speakers. The buzz is building. But behind the scenes? It’s a frantic mess of emails, missed deadlines, and the nagging fear that your speakers won’t promote, leading to… crickets. Sound familiar?

I’ve been there. For years, I navigated the chaos of speaker communication, piecing together spreadsheets and endless email threads while cobbling together a clunky tech stack that just didn’t quite work. 

The result? Strained speaker relationships, last-minute scrambles when deadlines were missed, and the ultimate gut punch: significantly lower attendance because speakers weren’t able to meet their promotional requirements. It was exhausting and, frankly, prevented me from focusing on the real goal of my summits: monetization.

But what if you could ditch the disorganization and step into a world of seamless speaker communication, freeing you up to focus on what truly moves the needle – enrolling attendees into your programs and selling your services?

That’s where my secret weapon comes in: 17hats.

I built District Bliss on the foundation of collaboration. We thrive on expert-lead workshops, cross-promotion, summits, and bundles – all powered by the incredible connections we make with other experts. And none of it would be sustainable without the automation backbone that 17hats provides.

Think of 17hats as your collaboration command center. It’s the “one tool to rule them all” that eliminates the stress and allows you to scale your collaborative efforts with unstoppable momentum.

And speaking of unstoppable, I know Amanda Rae, our favorite CEO of 17hats and featured speaker at our upcoming Collaborations that Monetize summit on Communication – A Right Now Win, would absolutely agree with this approach. Because what’s a bigger “right now win” than reclaiming hours of your time and ensuring your speaker communication is a well-oiled machine?

So, how do I use 17hats to conquer summit speaker communication? Let me pull back the curtain:

Step 1: Ignite Excitement with Personalized Pitches.

Forget generic, copy-pasted outreach. With 17hats, you can build customizable email templates and include Tags (project dates, summit name, etc.) to craft personalized pitch emails that make potential speakers feel valued from the start. Automated follow-up reminders ensure that no one slips through the cracks.

Step 2: Effortless Onboarding & Ironclad Agreements.

No more chasing down basic info and contracts! Speakers agree to participate via a simple 17hats Lead Capture form. Once submitted, their contract is automatically dispatched for easy online signature. Boom. Done.

Step 3: Streamlined Content Submission & Promotion Scheduling.

Providing clear instructions and due dates for presentation uploads is crucial and keeps the trains running on time. But the real magic happens with automated emails offering an Instagram Live interview with me. This is when our promo tires meet the road and get speakers pumped about the summit. The built-in Online Booking feature in 17hats makes scheduling a breeze for speakers (and keeps my own schedule sane with daily limits!). Automated reminders keep everyone on track.

Step 4: Consistent Communication That Keeps Speakers Engaged (and Promoting!)

This is where 17hats truly shines. Automated, personalized update emails (using Tags, of course!) keep speakers informed about summit progress, gently nudge them for bios and presentations, and – most importantly – provide easy access to swipe copy and promotional graphics. This empowers them to promote effectively to their audience, expanding your reach exponentially. My speakers consistently meet deadlines and enthusiastically promote, leading to a surge in attendance! Plus, their engagement during the live event is incredible, directly leading to higher conversions for everyone involved.

Step 5: Professional Post-Summit Wrap-Up.

Once the summit wraps, thanking your speakers, sharing key metrics, and requesting feedback is essential for building long-term relationships. 17hats makes this process smooth and professional.

Learn more about how 17hats can help you manage your summits and access Sara Alepin’s Complete Speaker Workflow! A deal you don’t want to miss!

The Unstoppable Result?

My speakers are happy, engaged, and meet their deadlines. I gain access to wider audiences through their enthusiastic promotion. And most importantly, I can focus my energy on nurturing attendees and converting them into loyal customers. It’s a win-win-win!

Ready to experience this level of collaborative success?

Join us for Collaborations that Monetize, a FREE 3-day virtual summit designed to help you break free from the solopreneur grind and partner your way to $100k!

You’ll discover:

• Proven collaboration strategies to skyrocket your revenue and visibility.
• How to find and attract your ideal partners.
• The secrets to monetizing your collaborations and converting clients!

Stop the speaker chaos and start scaling your success. Secure your FREE ticket today!